2022 Meeting Minutes

April 1st, 2022

Place: Twisted Horn, Vista, CA 
Start: 7:27pm 
End:  8:17pm 

Attendees: 
Carrie Bear 
Cheryl Smith 
Lisa Miller 
Cassie Hoban (Zoom) 

Seneschal: Thank you for coming Cassie and Cheryl: and here we go!! 

Exchequer: We’ve got money 

Arts & Sciences: Did not attend: need to retrieve paperwork from Kristi 

Chatelaine:  Nothing to report  Did not attend 

Webwright: Did not attend 

Children’s Ministry: Did not attend 

Hearth & Cauldron: Did not attend

Marshall: Did not attend 

Old Business:  
Anniversary  
     – May 7, 2022 8am-5pm, Alice in Wonderland/Mad Hatter
          – Insurance has been taken care of 
– Park: Paperwork has been handed in, but no further response
            – Social Media has been done
            – Perpetual trophy for Winners—Sean Hoban is taking care of these.  Plaque made and then later have names and date/year engraved
            – Croquet set: Ask Beth what she has: Flamingo’s still needed (6 needed).  If no flamingo’s at 99cent store or collar tree by next weekend (4/9/22) we need to order a set off of amazon
            – Cassie to coordinate with Beth about what will be needed for the Royal Tea Party with the littles
            – Inept Engineers will be providing lunch.
            – Opportunity Drawing……..still planning on doing that. Cassie has all things at her house.  Will put it out on the fb page if populace has things they want to donate, we will coordinate a pick up. 
            – Will baronial trailer be at Summergate Anniversary? Kimmy has been asked (90% certain it will be)
            –  Shade will be provided 

Shade Coverings 
Shade coverings are taken care of: Baronial pavillion will be there, we will bring extra’s if needed. 

Ropes 
Ropes are still needed.  We need 16 for pavilion, plus 4 for pop up, plus 4 spares. $3.50 each. $140 budget for ropes. Voted on and 1st and 2nd.    

New Business: 
No New Business 

March 11th, 2022

The March 2022 Council Meeting was cancelled.

February 11th, 2022

Place: Twisted Horn, Vista, CA 
Start: 7:06pm 
End: 8:33 pm 

Attendees: 
Carrie Bear 
Cheryl Smith 
Nadia Dannhauser 
Adam Bond 
Scott Motherhead 
Danielle Motherhead 
Cassie Hoban 

Seneschal: Thank you everyone for coming: let’s get this started 

Exchequer: We’ve got money 

Arts & Sciences: Did not attend: need to retrieve paperwork from Kristi 

Chatelaine:  Nothing to report   

Webwright:   Website is funky.  50/50 gender split on Instagram.  Photo release will be everywhere (FB, Summergate Website) 

Children’s Ministry:  Did not attend 

Hearth & Cauldron:  Lost our site, will continue to look for a new site.  Looking for someplace that can also give advice and hints as well as sample different things. 

Marshall:  Still building rapier loaner gear.  Looking for more masks and gorgets.  More rapier fighters than heavies lately, hoping spring/summer will bring out more people.   

Old Business:  
Anniversary
     – May 7, 2022 8am-5pm, Alice in Wonderland/Mad Hatter
            – Insurance: needs to be ordered 
            – Park: Paperwork needs to be handed in
            – Social Media needs to be done 
            – FB/Crown Prints (Check with Muireen about a checklist/timeline re: Social Media & CP)  Check Google docs for possible paperwork 
            – Belt favor & Perpetual Trophy for Winners? Use old Longswords as Trophy.  Have plaque made and then later have names and dates engraved/burned into the sword
             – Voted on and 2nd
            – Croquet set: Ask Beth what she has.  Do we need flamingo’s? 

Shade Coverings 
            – Shall Summergate buy our own pop up and cover?  Cost of pop up and cover:  
            – Voted on and 1st & 2nd 

Ropes 
            – Ropes are still needed.  We need 16 for pavilion, plus 4 for pop up, plus 4 spares. $3.50 each.  $140 budget for ropes.  Voted on and 1st and 2nd

New Business 
No New Business to discuss 

January 14th, 2022

The January meeting was cancelled.

Events in May 2022

Sunday Monday Tuesday Wednesday Thursday Friday Saturday
May 1, 2022 May 2, 2022 May 3, 2022 May 4, 2022 May 5, 2022 May 6, 2022 May 7, 2022(1 event)

8:00 am: Summergate Anniversary

May 8, 2022 May 9, 2022 May 10, 2022(1 event)

7:00 pm: Fighter Practice

May 11, 2022 May 12, 2022 May 13, 2022(1 event)

7:00 pm: Council Meeting

May 14, 2022
May 15, 2022 May 16, 2022 May 17, 2022 May 18, 2022 May 19, 2022 May 20, 2022 May 21, 2022
May 22, 2022 May 23, 2022 May 24, 2022(1 event)

7:00 pm: Fighter Practice

May 25, 2022 May 26, 2022 May 27, 2022 May 28, 2022
May 29, 2022 May 30, 2022 May 31, 2022 June 1, 2022 June 2, 2022 June 3, 2022 June 4, 2022

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